Company providing serviced office space is seeking an experienced Receptionist / Facilities Administrator to support at their busy Business Centre in London's Knightsbridge.

This is a temporary to permanent position to start as soon as possible and will pay £10.00 per hour.

The Receptionist / Facilities Administrator will act as prime support for the Centre Manager in ensuring the efficient running of the centre. This involves all aspects of client service support, admin and reception duties to dealing with prospective and existing clients.

The duties of the Receptionist / Facilities Administrator will include:

Accurately inputting client service charges onto Facman.
Collate and input month end reports e.g.: call logger, postage, photocopier at month end.
Update client files with new information as and when presented.
Provide secretarial support to all clients as and when required.
Raise purchase orders
Building Maintenance, including scheduling of work for the Maintenance Operative.
Accurately inputting and raising client contracts.
Health and Safety compliance - carrying out Risk Assessments, weekly check.
Programme telephone system - e.g, new lines, speed Dials and internet programming.
Conduct viewings with potential clients and ensuring show offices are available and prepped.
Personalised answering of all incoming calls and accurate message taking.
Ensuring all messages are passed to clients in a timely manner.
Receiving visitors and informing clients
Co-ordinate meeting room bookings (ordering of conference requirement e.g.: audio visual equipment and catering)
Ensure that the building and facilities are maintained to enable centre staff, visitors and users to work safely and effectively.

The ideal Receptionist / Facilities Administrator will have the following knowledge, skills and experience:

Customer service and promotions experience.
Previous experience of working within the sector be desirable.
Previous customer service experience in a people focused environment.
A Confident user of Microsoft office 365 (Word, Excel and Outlook)
experience of handling client's complaints and able to provide appropriate solutions.
Effective verbal and written communication skills with the ability to communicate confidently at all levels of authority.
Excellent organisation and time management skills.
Able to work from own initiative
Ability to prioritise and adapt a flexible approach to working.
Able to act with Diplomacy and Confidentiality.
Able to provide basic IT assistance
Have a polite, friendly and approachable manner. Approachable and not shy away from confrontations.
Strong Interpersonal Skills

Only short listed applicants will be contacted.