Main Job Tasks and Responsibilities
* Prepare and manage correspondence and documents such as invoices and contracts.
* Organize and coordinate meetings/viewings, conferences, travel arrangements.
* Implement and maintain office systems
* Maintain schedules and calendars- especially important for maintenance work and viewings; and follow up.
* Arrange and confirm appointments
* Organise advertising/marketing as and when required.
* Handle incoming mail (electronic and paper)
* Set up and maintain filing systems
* Set up work procedures
* Maintain CFP database and use as first point of reference when required.
* Communicate verbally and in writing to answer inquiries and provide information when necessary.
* Liaison with internal and external contacts (includes tenants, suppliers, landlords, joint agents)
* Coordinating repairs with tenants and maintenance team.
* Coordinate the flow of information both internally and externally.
* Operate office equipment- photocopiers/fax/computer.
* Manage office space
* Occasional calls to prospective landlords who may require our service.

Education and experience
* Some knowledge and experience of software applications - spreadsheets, word processing, and database management.
* Knowledge of administrative and clerical procedures.
* Proficient in spelling, punctuation, grammar and other English language skills.
* Proven experience of producing correspondence and documents.
* Proven experience in information and communication management.
Key Competencies
* Verbal and written communication skills.
* Attention to detail
* Confidentiality
* Planning and organizing
* Time management
* Initiative
* Reliability
* Friendly and professional phone manner
Reporting to Amir Shyam