We are looking for a smart, organised Administrator/Front of House, who will keep the front of house operations running smoothly and assist in the overall smooth running of the company. As the first point of contact for visitors to the company, you must be friendly, efficient and smart in appearance, but must also be ‘hands on’ in your approach.
Reporting to:
Office Manager and Financial Director
An initial two month contract pro rata at £18,000 per year.
experience/Skills:
Some previous administration experience, preferably within a similar industry. However, training will be provided
Exceptional attention to detail and organisation skills essential
Must work well in a dynamic, fast-moving environment
Excellent spoken and written English
Responsibilities:
Answering phones – primary
Arranging couriers
Supporting Office Manager
General administrative duties for this role include typing and preparation of documents, electronic and paper filing, updating and maintaining database system.
Monitoring info@ email address
Ordering stationary, cleaning and kitchen/toilet supplies
Distributing and sending post
Book in supplier meetings
Arrange CPD presentations and maintain CPD schedule
Full Front of House duties including answering door, greeting guests, liaising with deliveries, co-ordinating meeting rooms and assisting with suppliers
Meeting Room management (keep tidy, stocked with refreshments, co-ordinate schedule etc)
Emptying shredding bins
Ensuring printer area kept clear
Assisting with organising travel, entertainment and accommodation for founders
Refreshments for Directors and guests
Assisting with PR, marketing and events
Assisting with adding content to March and White website
Posting fabric samples back via the Post Office, large samples via courier
Due to high volumes of applicants if you don't receive a reply within 5 days please assume your application has been unsuccessful.