Admin assistant job description

Required for a fun, thriving and professional architecture and interior design practice in Clapham Common. Must have 1 + years admin experience, excellent written and verbal English skills, be confident with Excel and a welcoming telephone manner. If you enjoy working in a young, vibrant and professional office, we would like to hear from you. Salary in the region of £18k. Ideally we would like a part time admin assistant to work 2 – 3 days a week Monday to Wednesday 9.30 – 6pm and flexible / part time working.

The main tasks would be as follows:

• Reception cover – answering telephone calls.
• Meeting and greeting guests , making tea/ coffee etc.
• Ensure the smooth running of the office, ordering stationary, managing suppliers, deliveries etc.
• Managing and updating company database and in house system.
• Sorting and distributing post
• Scanning, filing, project labels and archiving documents.
• First point of contact for prospective clients and taking enquiries.
• Assistance with arranging office events.
- Summer party / Christmas party
• Managing and monitoring the company Health and Safety practices.
• Assisting with an inputting invoicing data for records.
• Acknowledging client payments and chasing outstanding payments.
• Working closely with the studio manager in maintaining a happy team and office!

Hours of work:
9.30 – 6Pm flexible/part time working
Ideal start date: as soon as possible
Application deadline: 29th June 2022
Interviews: as soon as possible
Salary: £18000 annual salary, pro-rated dependant on hours worked.
Attributes required:

Competent use of Microsoft Office and excel.
Ideally experienced using Macs
Ability to work in a team
Personable – able to deal with high net worth clients.
Good telephone manner
Common sense and intuition

The studio has a chief motivation officer called Doodle that is schnoodle dog breed so if you have allergies this may not be for you.
We are a social bunch with work drinks once a month, softball weekly and occasional architectural team outings.

Please apply with a covering letter and CV.