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Personal Assistant Job in London

Posted: 14-07-2021
Place: Central London

Seeking a versatile and intelligent executive secretary/office manager for a new family office/private equity company based in central London.  We want a good humored person with exceptional communications skills, both verbal and written, strong computer skills including a working knowledge of Microsoft Word, Excel. Basic accountancy/book keeping skills would be helpful. Salary negotiable depending on skills and experience. Hours generally 9,30am to 5,30pm, but will vary depending on workload. In any case 40 total weekly hours will remain the same.

Providing comprehensive administrative support to the CEO.
Manage calendars and assist with time management/ensuring calendars are adhered to.
Scheduling external and internal meetings, greet and direct guests, and coordinate any needed video conference and/or conference calls.
Organising meetings
Scheduling travel itineraries
Liaising with both internal and external Assistants (e.g. Portfolio companies and investors) to coordinate meeting schedules, etc.
Completing monthly corporate, out of pocket, and mileage expense reports Ensuring that all professionals are prepared for all internal and external meetings (print meeting materials, deal diligence materials, etc.)
Maintaining accurate and up-to-date contacts.
Managing internal files and maintain the confidentiality and organisation of file contents.
Managing signature requests, maintaining, monitoring and updating the Companies House record.
Provide backup support to research assistants/interns and other investment professionals.
Ad-hoc project work as needed research
Light personal assistant duties to the CEO.

Preferred Skills and experience:

5 Years of relevant experience; preferably within private equity or a financial institution.
Flexibility in hours as start and end times may vary.
Excellent organisational and project management skills.
Ability to juggle multiple tasks, professionals and changing priorities in an effective and timely manner.

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