This is a London law firm for aspirational professionals. Whether you’re a fast growing, dynamic SME, a high-net-worth individual or an ambitious, emerging international Sportsman, our international experience and command of the four major European languages means we can deal with commercial contracts, litigation, employment and corporate matters with cross-border insight that is second to none.
Our Oxford Street office require a confident and able Office Manager to manage the smooth running of the office. You’ll be sitting at reception and be the friendly face of the company, welcoming clients and being the first, and main point of contact.
Main responsibilities

Keeping an organised and well-maintained office space.
Team diary and meeting room management.
Arranging in-house and external events as required.
Maintaining and reviewing Health and Safety policies.
Liaising with external contractors and suppliers.
Assisting the two Director with PA tasks when required, including diary and travel organisation.
Using Human Resources software to manage holidays and sick days.
Managing invoices and expenses (including organising invoices, receipts and bank statements for the Accountants).

Daily tasks

Welcoming all visitors, contractors and suppliers to the London office.
Answering the phones and transferring calls internally and taking messages.
Using the full Microsoft office suite Word, Outlook, Power Point, Excel, etc, to produce correspondence and documents and to create presentations, records, spreadsheets and databases.
Organising and storing paperwork, documents and computer-based information.
Dealing with finances, recording transactions and updating Client Management Software.
Adhoc admin including post and booking couriers.

Essential Criteria:

An ability to prioritise, plan and organise work whilst in a busy environment.
To be confident, friendly and self-motivated.
The ability to show initiative and attention to detail.

Skills

Excellent time management and organisational skills.
Excellent written and spoken communication skills.
experience of Microsoft Office software and MAC OS.