Book Keeper / Administrator - QuickBooks experience required.
Reporting Line Manager: Managing Director.
This key full time support role involves two primary areas of activity:

Book keeping and accountancy duties; taking responsibility for keeping financial systems and records accurately up to date.
Administration duties; providing administrative support to the Directors, Project Management and Operations teams, as required.

Specific Roles and Responsibilities:
Accountancy:

Take responsibility for the efficient and timely operation and management of accounting, book-keeping and reporting functions.
Undertake data entry and day to day book keeping requirements of the business, on QuickBooks software.
Processing and issuing of supplier payments via online banking software, including issuing of remittance advices.
Keep Supplier and Customer details up to date and in a consistent format on QuickBooks ledgers and Company Project Management Database.
Managing the company's purchase order system and logging delivery notes and supplier invoices, to be matched against purchase orders issued.
Undertake bank reconciliation as bank statements are received.
Distribute company credit card statements to card holders and reconcile receipts and transactions to individual accounts.
Managing the company's expenses processing system. Updating details as required.
Take overall responsibility for the management and operation of sales ledger, purchase ledger and nominal ledger functions. Take responsibility for the completion of bank reconciliations, transaction entries, journal entries etc, on a day-to-day basis.
Assist with the preparation of monthly accounts and financial reports as required by the Financial Controller, in a timely fashion at month-end.
Provide input as required to the process of budgeting and forecasting.
Communicate with suppliers where purchase invoice queries exist and resolve discrepancies.
Take responsibility for credit control function, invoice chasing, and decide on course of action to be taken with problem debtors. (in conjunction with Directors)

Administrative and General::

Answer and handle incoming telephone calls in a professional and polite manner.
Manage visitors to the Company’s premises. Greet and welcome visitors, act as first point of contact, whilst visitors wait for appointments etc.
Booking and scheduling of freelance sub contractors for events, as directed by Project Management team, including raising of purchase orders, distributing work schedules etc.
Provide general administrative support and assistance to all aspects of the company’s operations, including support to Project Management and Operations teams.
Provide administrative support and assistance to the Directors, including assistance with making appointments, travel / hotel arrangements etc.
Maintain stock levels of office supplies (stationery, tea, coffee, cleaning supplies etc)
Maintain a clean and presentable working environment within office and public spaces.
Provide support to the Directors, in other aspects of the business’s activity, as required, requested and directed.
Keep all work related information confidential and acting in a professional manner at all times, in all work and industry-social situations.
Identify any areas of our operation where you believe training and additional skills may be required or benefit yourself or the business.
Be aware of and complying with the company Health and Safety Policy.
Ensure that the Company’s policies, rules, procedures and obligations are observed in carrying out the above duties.

Representing the Company:

This role is truly a "public face" of the company. It is vital that you deal courteously with, customers, visitors, callers and the public at all times and represent the company and its reputation in an impeccable manner.
Maintain a good level of personal appearance, dress and cleanliness.
A generally cheerful demeanour, engaging personality and sense of humour would be a huge advantage in making a success of this role.

Skills, Qualities and Qualifications Required:

Strong team working and interpersonal skills, with the ability to be flexible and adaptable within the environment of a small team.
"Qualified through experience" book keeper / AAT qualified, or Part Qualified ACA, ACCA or Cima accountant.
Broad background and track record in the accurate operation and performance of book keeping and basic management accounting functions within a similar sized organisation.
Educated to a good level with academic qualifications in Maths and English.
Fluent English speaker, with good telephone manner and strong spoken language skills.
Demonstrably numerate, articulate and experienced in all areas of accountancy and business administration.
Strong communication skills, oral and written. The ability to deal with staff at all levels and to communicate with both financially and non-financially aware colleagues and team members.
Sound IT skills. Willing to embrace new technologies. Intermediate user of Microsoft Excel and competent user of QuickBooks software specifically.
experience of Mac computers and advantage, but not a requirement.
experience in an asset based business / asset rental sector an advantage.
Methodical and motivated individual, with passion for accuracy and excellence.
High integrity and openness, combined with commitment to good governance and best practice.
Proactive, self-motivated individual capable of working on their own initiative in a constantly changing and pressurised environment and fast developing company.