Temporary Office Manager/Administrator - £10 per hour - 4 week contract
rhubarb creates and delivers culinary memories for its guests, whether at an event in an iconic location or dining in one of the restaurants within its flourishing portfolio.
We have two offices in London and Surrey and a growing number of restaurant sites in the capital; all driven by teams of skilled and experienced staff members who take a great deal of pride in the rhubarb product and brand.
We are now looking for a Temporary Office Manager to join us on a 1 month fixed term contract in our Southfields HQ.
The Role
- Maintaining office systems, including data management and filing
- Answering the main phone line, monitoring telephones and managing interruptions to support the effective time management of the divisional departments
- Monitoring and responding to incoming email queries
- Identifying and preparing information requirements of the Senior management team for meetings, appointments, presentation, etc. And follow up internal and external demands for information, outstanding reports and correspondence
- Scheduling team meetings, preparing agenda and issuing meeting minutes
- Meeting and greeting visitors, suppliers and customer in a swift, friendly manner ensuring provision of visitor questionnaire, guided tours around the building, etc.
- Dealing with incoming email and post; corresponding on behalf of the senior team and distributing internal post to department heads
- Organising couriers, taxis. As per arising internal demands
- Producing documents, briefing papers, reports and presentations
- Assisting with ad hoc requests or project demands of Senior Directors
- Representing the brand at all time, by liaising with clients, suppliers and other staff
The Person
- Strong communication skills
- Knowledge of MS office and iOS
- Good planning, time management and organisational skills
- Proactive, team oriented working approach
- Meticulous approach and showing attention to detail
- Ability to work independently
- Discreet and able to work with confidential issues
Office Manager - rhubarb, Southfields
Working Monday - Friday, 4 week fixed term, £10. 00 per hour.