Job Title: Post Room Supervisor
Location: West London Chiswick area
Salary: Depending on experience | negotiable
Job Type: Full-time hours
Category: Facilities Management
Career Level: Experienced in people management and reporting.
Job Description
We are recruiting for a Postroom Supervisor to supervise a busy Postroom for one of our clients in West London. You will oversee the flow of incoming/outgoing mail, courier parcels to the various departments within the site. Supervise Postroom team and ensure the safe receipt and correct distribution of all deliveries as well as managing company stationary and supplies throughout the site.
The Postroom receives large volumes of incoming parcels, therefore experience of working in a similar environment is required. Previous supervisor experience would be advantageous. What is most important is that you are pro-active and can provide direction and support to your team.
Responsibilities
Maintain order and organisation in the Postroom. Supervision of operatives and allocation of daily tasks to your team. Create monthly reports and assist in the development of new work processes. Develop a full knowledge of scanning / imaging processes and procedures.
Administer and organise requests for national and international couriers.
Ensure logging of deliveries are thorough and correct.
Ensure the correct mailing processes for items such as special delivery, recorded delivery, airmail etc. Are being used by operatives. Supervise the complete in-house collection and delivery of Post and ensure that this service is completed on time.
Supervision and organise the paper/stationery distribution. Ordering as necessary, replacement paper and/or stationery for the business. Monitor facilities work requests and control of general Postroom stock levels.
Report efficiently on service deficiencies and report back to area manager with results/recommendations. Agree solutions and follow up until resolved.
Job Requirements
As a member of the facilities team, the Job holder will ensure that all services provided by the Post room operate efficiently.
You will provide and maintain support services to the standards required to facilitate and promote business productivity, with minimum risk to personal safety, be pro-active in your approach to daily task and be constantly prepared for change.
A good knowledge of Microsoft Word, Excel and Outlook, with a proven record in supervising a team.
The successful candidate will have excellent organisational and communication skills and a positive and committed attitude to work.
Key attributes:
Previous experience in a similar environment
Pro-active approach
Problem solving
Assertiveness
Process development
Data collection and reporting
Time management.