As a personal assistant (PA) you will be required to support the Managing director with a number of administrative tasks, usually on a one-to-one basis. As part of your daily and weekly duties you will need to help the Director with the planning of various projects integrated with management of Day job task prioritisation.
This job requires frequent contact to people, either face-to-face or by email so communication and written skills are essential. The ideal candidate must have good organisational and time management skills, must be able to work on her own initiative and must be flexible and adaptable to juggle a range of different tasks. You will expected to handle confidential information with discretion, have excellent time keeping and be a reliable and pragmatic part of the team. The ideal candidate will have a proactive approach and will not just wait to be told to complete a task, but will have the independent manner in which to complete of their own volition
The ideal candidate would minimum one year experience.
Job duties:
• Organising and maintaining complex diaries management
• To set appointments and meetings for the Director as requested including regular one to one meetings with the member of staff
• Ensure that the director is prepared and prompted for meetings as his schedule is incredibly busy.
• Producing documents, briefing papers, reports and presentations
• Liaising with clients, suppliers and other variety of duties on behalf of the managing director
• Deputising for the manager, making decisions and delegating work to others in the manager's absence;
• To advise the Director of impending work deadlines for both internal and external commitments
• To develop and help design company process management and operations as the company grows.
• Have a hands on approach to ad Hock duties and to constantly have a proactive approach to problem solving.