Key duties

Creation of new installation projects, entering budgeted costs, revenue and issue purchase orders to sub-contractors/suppliers using Sage Line 50.
Manage site registration for technical support and annual maintenance renewal. .
Liaising with customers regarding invoicing address details, site locations.
Issuing of service, deposit and final invoices for service and installation projects using Sage Line 50.
Manage the accounts receivable ledger to ensure timely and accurate recognition of revenue, recording of credit notes and reconciliation of sales figures.
Writing off Bad Debts on Sage.
Manage the accounts payable ledger including verification of invoices against budgeted costs and enter on Sage.
Inter-company recharges – rental and other Invoices.
Job profitability analysis and flagging up any projects that have exceeded the budgets.
Supplier invoices sign off process including cost analysis Budgeted vs Actual.
GBP, EU and USD Bank accounts reconciliation.
Credit cards and Petty cash postings/reconciliation.
Reconciling Director’s credit card.
Stock allocation, closing stock posting and updates on Sage. Ensure material used for job is issued on Sage.
Quarter and Year-end Deferred income and Accrued income report, including journal postings per country.
Year-end Accruals Overhead, COS report and Prepayment report including journal postings.
Month-end Prepayment and Accrued expenses report including journal postings.
Maintenance of tangible and intangible assets Register. Post monthly depreciation.
Debtors’ and Creditors’ reports, indicating any overdue invoice, in dispute or values that need to be written off.
Preparing ‘work in progress’ files, ensuring that deposit invoices are paid before the start of the job.
Review data on Sage and amend/correct mis-postings.
VAT returns, review/verify entries. Check entries relevant to reverse charge.
EC sales return, review/verify entries, including correct customer VAT number.
VAT EU refunds - HMRC submissions.
Retrieve information for P11Ds and send them to external accountants.
Month end closing of financial accounts on Sage.
Year end preparation and closing all the ledgers and rolling forward all the balances on Sage. Review annual accounts, CT computations/return.
Creating back up of all the data and export all the reports before closing year end.
Assist with incoming telephone calls as required.

Skills/experience

Sage 50 Pro
Excel
Xero
Ability to speak and write in business English.
Ability to identify and resolve problems
Must pass a security vetting check