Job Specification: PA to the Partners, Maternity Cover (12 months)
The Company
Wilton and Bain executive search combines the quality, versatility and dedication of a boutique search firm with global capability – offering the best of both worlds. Our business model is based on flexibility, dedication and innovation, enabling us to succeed where other search firms fail. We always display total commitment and currently have a 97% completion rate for assignments.
This commitment to clients has kept us at the forefront of the industry for over 15 years, delivering leadership talent for some of the world’s most innovative companies. Our passion for understanding the challenges our clients face is reflected in the breadth and depth of our sector and functional expertise. We also have one of the highest researcher partner ratios in the industry.
When working with Wilton and Bain, clients are harnessing the collective delivery capability of the Group which includes WBMS, voted the fastest rising interim management provider, and only new entrant to the Top 10 (IIM survey 2021) with their unique insight-led management solutions offering. Wilton and Bain are the fastest growing and largest search firm dedicated to the technology and professional services market according to recent figures published by exec grapevine (2021). In 2013 Wilton and Bain was awarded the Sunday Times Fast Track 100 as the 67th fastest growing company.
The Role
This is a challenging and decidedly cerebral role. The successful applicant will be highly articulate, well written and will have a solid understanding of all Microsoft Office applications. You will be an effective communicator with strong organisational and multi-tasking skills. As no one day will be the same, you will need to be dynamic, resourceful and a proficient problem solver. The candidate will be pro-active and will be comfortable using their initiative on a daily basis. A confident and mature manner is essential along with a high level of intellect and impeccable presentation. This role is crucial to the running of the business and portraying a high quality first impression to all clients and candidates.
Key Responsibilities
• PA to four Partners
• Arranging and confirming all meetings, calls and interviews for the Partners
• Proof reading, creating and/or formatting documents in Microsoft Word, Power Point and Excel
• Front of house: managing all meeting room bookings for the Partners and greeting their guests
• Booking business travel and accommodation for the Partners
• Ad hoc duties on a day to day basis, for example assisting with scheduling internal recruitment interviews
• Office admin duties: weekly shopping order, through to regular stationary orders and setting up for all new starters.
• Helping arrange company outings (dinners, Christmas party etc.)
The Person
Intellect
• Educated to degree level preferably
• Intelligent with a high level of common sense
• Well written – excellent spelling and grammar
• Commercially minded and comfortable using their initiative
Management
• Extremely organised and an excellent multi-Tasker
• Self-disciplined, proactive and hard working
• Great time management
• Quick learner and natural high achiever
Communication
• Confident and well mannered
• Polished and articulate
• Ability to clearly and succinctly express themselves
Motivation/Cultural Fit
• Upbeat, pre-emptive and ambitious
• Outgoing and sociable
• Trustworthy and welcoming of a challenge
• Collaborative and team-minded whilst able to be fully accountable for own performance.