PA to Director (Permanent – Full Time role)Our client, a property development company based in Mayfair are seeking an experienced and professional PA to provide administrative support to Company Director. This is a fantastic opportunity for a PA who has previous experience at a senior level within a fast paced environment, and in return our client offers excellent salary and benefits package.The main duties of the PA are listed below, but it is the nature of the job that each activity will have its own range of demands which the PA is expected to meet:
Undertaking the duties of personal assistant to the Director, which include the administration of communications and meetings – filing and over view of emails, post etc General day to day running of the office, including collecting and sorting incoming post, photocopying and scanning documents Undertaking the filing and ensuring documents are saved in the relevant project files on both the computer and hard copies Telephone duties – to answer the telephone calls when people are out of the office or otherwise engaged; take messages as appropriate and issue to relevant person Organising meetings, ensuring meeting room is cleared before and after meetings, ensure the meeting is catered with drinks and where necessary lunch Organising hotel accommodation, car and restaurant bookings Preparing monthly cash expenses as required Chasing consultants / contractors regarding invoice queries Keeping a supplier database with all related correspondence Reporting whereabouts of department weekly to reception Resolving accounts queries where appropriate General letter and document updating Sending drawings to be copied, when returned forward as requested.
Skills
Attention to detail Highly organised and efficient Ability to act as the first point of contact for the department Ability to present written information clearly and logically Ability to communicate effectively with all staff, colleagues and consultants Ability to use initiative and work effectively as part of a team Ability to prioritise work appropriately and juggle a busy workload Good IT skills Ability to adapt to change and respond positively to new challenges.
Attributes
Proud of thorough administrative work – with a methodical approach Enjoy working in environments where one is encouraged to use own initiative Hard working and proactive Able to work under pressure and to deadlinesFlexibleCourteousKeen to develop within the role Friendly and positive.
How to ApplyIf you are interested in this opportunity and have the experience required our client would love to hear from you! Please attach an up to date copy of your CV to the link provided and they will be in direct contact. This advert is being managed by Partners of Research Ltd. Trading as Hiring People. Your details will be passed onto our client. In some cases, where our client is acting on behalf of another employer, your details will also be passed onto them. We expect our clients to hold your data in a responsible fashion, but ultimately have no control. Partners of Research Ltd and/or our client may contact you confirming receipt of your application. Your data will be located on servers both within and outside the EU.