Operations Associate WBMS
The Wilton and Bain Group is a global leadership advisory boutique specialising in technology-enabled organisations across all industry sectors. We deliver outstanding leadership teams for the world’s most innovative companies via our three distinct sub-brands which together offer a full range of executive search, organisational design, interim management and recruitment services.
Our management solutions division, WBMS, works with an elite team of senior directors to provide resourcing and bespoke programs for core leadership assignments. WBMS was voted the fastest growing interim provider of 2022 in the top 10 Platinum Interim Providers (IIM survey 2022).
Role:
The role of WBMS operations associate is a hybrid role; part EA, part operations support. Your role will principally focus on WBMS activity but where you have capacity, you may be asked to support the wider W and B firm. Core responsibilities will include:
• On-Boarding for all new candidates, including contract creation and ensuring all due diligence documents are received.
• Creating Client contracts and ensuring all documents are on file.
• Creating the weekly interims out document for the weekly WBMS meeting
• Preparing and planning network events
• Assisting monthly network newsletter
• David Heron’s diary and expenses
• Team expenses
• Meeting and greeting guests
• Day to day meeting room management
• Office admin support
• CV formatting
• Interview scheduling
• Ad hoc marketing support – including presentations, podcast recordings, social media posts
• Invenias data entry and coding.
• Special projects eg GDPR
Objectives:
• To deliver high quality on-boarding experience for all candidates and clients.
• To ensure we are compliant with all contracts and due diligence documents.
• To ensure CV’s are created in a timely manner.
• To coordinate with Clare and/or the WBMS contact to ensure all events are delivered to the highest standard.
• To assist the production of ad hoc marketing collateral: social media posts, newsletters production, web content, podcasts
• To agree ad hoc project deliverables, report on progress and meet delivery deadlines
• To become an integral member of the SSA team to support firm-wide activities.