Newport Industries is a privately owned leading global sourcer and distributor of chemicals.
Established 20 years ago, we have offices on 3 continents, and have enjoyed continual growth and success supplying hundreds of chemical products to a wide range of application industries including glass, adhesives, animal feed and pharmaceuticals.
The Company is currently investing in a multi-million pound project to build a completely new shipping terminal and warehouse facility at Canada Dock in Liverpool which will enable us to unload large vessels quickly and more efficiently using our own teams and state of the art technology to ensure better service to customers.
The Operations and Logistics team, based in our offices in Richmond, Surrey, take responsibility for ensuring that the chemical and feed products which Newport Industries sell are shipped, packed and transported from our suppliers to the appropriate ports, and then onto our customers by road, air and sea as necessary.
Reports to: Senior Supply Chain Manager
Working Location: Richmond
Salary Band: Circa £18,000-20,000 per annum depending on experience,
5-10% bonus per annum based on KPIs,
private health insurance,
pension scheme with up to 10% contribution matching,
25 days holiday per annum plus public holidays
Working Hours: 37.5 hours per week, Monday to Friday.
Purpose of Role
The Operations Administrator supports the Operations team in a variety of tasks from helping to organise customer orders, and then liaising both internally and externally with supply partners. The Administrator will support the operations team in reporting, invoice reconciliation and inventory management.
Each Logistics Coordinator focuses on their specialist area, but as a team everyone assists in reaching common targets and goals and there is a general requirement to cover colleagues in other specialist areas to help deal with seasonal supply fluctuations, peaks in demand and to cover for holiday times etc.
Key responsibilities of this role are;
• Strong attention to detail with a thorough and methodical approach to work
• Dealing with customs paperwork and reporting operational information when necessary.
• Raising invoices in the appropriate formats, and passing all necessary paperwork to the Finance team in a timely way.
• Keeping all paper and electronic records and filing up to date in “real time” at all times.
• Completing weekly and monthly reports as required.
• Assisting with electronic stock reconciliation and reporting, using SAP and Excel
• Communicating with colleagues and partners to gain and record operating information related to the supply chain
• Using SAP and other ERP systems accurately and competently.
• Undertake any other duties and tasks which are reasonably required by management.
Person Specification
• Strong attention to detail with a willingness to get to the bottom of an issue
• Must have good administration and organisational skills to manage workload and paperwork in an effective manner at all times.
• High level of computer literacy, and solid experience of using ERP systems (preferably SAP), MS Word, Excel and Outlook.
• Must be a team player, with a “can-do” attitude who is happy to assist colleagues and “pitch-in” to get the job done.