Daily Tasks:
• Being focal point of incoming calls
• Assistance with tenders preparations and prequalifying documents.
• Assist in the updating of a company Tender Schedule.
• Assist in the creation/circulation of Contact lists for Site/Clients.
• Assistance with monthly internal management reports/meetings as required.
• Assisting in the updating of the company Website.
• Assist in the updating of a company Marketing Schedule.
• Day to day management of all marketing events.
• Ordering and issuing of office stationary / day to day management of Office requirements.
• Monitoring of accreditation boards like safe contractor; Checking and assisting in the updating of renewals
• General filing and cleansing of filing systems on our database/physical filing systems where appropriate.
• Updating Subcontractor data base; contact details and relevant information required.
• Creation and circulation of Site/Contact Lists.
• Monitoring of all accreditation boards like safe contractor to ensure we have no flags or outstanding information as we know from experience some of the bodies can remove you for very little.
• Monitoring all any web portals for possible opportunities and notifications.
• General filing and cleansing of the filing systems.
• General printing and binding of any documents or reports required.
• Acting as holiday cover for the Van lease processes.
• Other Ad Hock task as instructed by the Office Manager or Directors
Skills:
• Must be adept in use of MS Office 2013 or later, particularly Excel and Word.
• You have to enjoy dealing with the public and have a polite, helpful manner
• Good written and spoken communications skills
• The ability to stay calm under pressure
• Good organisational skills
• Be discreet and tactful
• Efficient and well organised
• Self-motivated and able to use initiative
• Confident when using a computer and office equipment
We are an equal opportunity employer.
Salary dependant on experience.
Working hours are 9am to 5pm Monday to Friday.