We are an established accountancy practice based in London EC1 and are seeking to recruit an administration assistant/ receptionist to assist the management in providing an efficient and professional client service.
You should be able to work independently and as part of a team. You should be dependable, fluent in English, able to manage your own time and demonstrate a flexible approach to work. You need to have an eye for detail whilst being able to prioritise your work load.
DUTIES and RESPONSIBILITIES BUT NOT LIMITED TO:
 Meeting and greeting visitors, answering the telephone and dealing with email enquiries in a courteous and professional manner.
 Providing refreshments for visitors and ensuring the meeting rooms and tea point area are clean and tidy at all times.
 Maintain the company database ensuring that all client information is kept up to date.
 Opening and distributing incoming post.
 Preparing and franking outgoing post including taking it to the post box/post office.
 Preparing letters as instructed.
 Filing and Archiving.
 Assist with all aspects of Company Secretarial (training provided).
 Process payroll using sage software (training provided).
 Ordering stationery and refreshments.
 Ad Hoc duties.
 Registering clients for Paye and VAT Schemes.
 Dealing with HMRC queries.
 Delivering documents to companies house
KEY SKILLS AND QUALITIES
• Excellent telephone manner.
• Good word, excel and database skills.
• Good verbal and written communication skills.
• Flexible approach to work.
• Well presented.
• High level of accuracy and attention to detail.
• Ability to prioritise own workload and work to strict deadlines.