We are looking for a dynamic new medical secretary to join the clinic which specializes in cosmetic surgery and healthy aging. The clinic is in Harley street, and the office is shared with the surgeon. We are looking to hire as soon as possible to allow for previous secretary to assist with training and handover.
Responsibilities include:
· Liaising with patients, representatives, suppliers either face to face, phone or by email;
· Organising surgeon diary; book appointments, flights, hospitals, anaesthetists, parcel collections;
· Give assistance for patients while filling up Indian visa (when required);
· Filling, scanning; debt collections; cash handling;
· Daily Clinic Management: dealing with the overall running of the clinic (CQC, Electrical Checks, BT and so on);
· Purchasing (medical supplies, stationery, cosmetic products, implants and flowers);
· Sorting out incoming post and dealing with it accordingly;
· Sending letters to GPs, patients or special referral letters (ultrasound scan, eye tests, blood tests.);
· Knowledge of/ willingness to learn Mirror Imaging (simulation program) and other relevant computer systems used at the clinic;
· Keep an up- to -date folder for expenditure/revenue;
· Working knowledge of Power Point, Word and Excel Spreadsheets.