We are an American men retail clothing company based in London.
Looking for an Accounts Assistant (French Speaking) who would be working on day to day accounting operations.
Duties and Tasks
Sales and Purchase Ledger
Update Sage accounting system.
Sales ledger ‐ ensure invoices are raised / posted accurately and in a timely manner.
Purchase ledger ‐ obtain authorisation from the appropriate person for all purchase invoices.
Where any discrepancies or issues arise with sales and purchase invoices, raise this with the Financial Accountant in order that a timely resolution can be identified.
Nominal ledger ‐ process payment runs to suppliers based on invoices approved for payment prepared by the Financial Accountant.
Responsibility for petty cash including maintenance of petty cash records and completion of a cash reconciliation at each month end.
Reconciliation of the credit card account
Inventory management on our current POS system.
Work on the French Accounting Software to record day to day accounting transactions
Reconcile web refunds and post the inventory movement on our systems
Other Task
- Ensure the Trial Balance is up to date at each month end and prepare relevant reports for review by the Financial Accountant and / or the Finance Director.
- Preparing the monthly bank reconciliation for review by the Financial Accountant.
- Assist the Financial Accountant in preparing the Year‐end audit file to ensure that all
information is ready and available in time for the statutory audit.
- Check timesheets to ensure employees have correctly recorded their time including ensuring that time has been allocated to the appropriate project / job.
- Check expenses and receipts to ensure they’re accurately recorded and the supporting
documentation is adequate i.e. VAT invoice where applicable. Ensure that expenses comply with HMRC legislation and raise any queries with the Financial Accountant in a timely manner.
- Answer incoming calls to the Trust and Tamar Consulting in a friendly and professional manner
- Open post each day and distribute to the appropriate members of staff
- Monitoring office supplies and ordering / purchasing supplies as required.
- Maintain stocks of stationery and re‐order when required.