Job Title
Personal Assistant to Financial advisers – Flexible terms, including full time and freelance roles. Permanent only
About Buy Time
Buy Time was created and launched in 2002 to help and support clients with too much pressure and too little time to manage their all-round commitments and lifestyle. Buy Time are intelligent personal assistants and lifestyle managers – who just get it. We understand that life isn’t always so simple, but is a frenetic mix of business, personal and family life all rolled into one – that needs to be organised and orchestrated daily. In 2014 Brendan Cluff invested in Buy Time and has since taken a leading role at the company.
Buy Time is now one of the UK’S premier lifestyle management companies, offering flexible PA solutions.
Job Description
You will be expected to manage a portfolio of different clients, so a confident and proactive approach to your work is a must. Superb written and verbal communication skills are of the utmost importance, along with a drive to be self-motivated and busy. The job is varied, challenging and highly rewarding for the right candidate.
Duties and Responsibilities
• Arranging meetings/appointments/travel and accommodation
• Diary management – coordinating and sending invites for meetings and conference calls
• Responding to telephone queries and taking accurate messages
• Where required, attending team meetings, circulating agendas and papers, taking minutes and bringing forward actions
• Arranging and booking restaurants, theatre and other social events for clients
• Exercise a high level of discretion and confidentiality at all times
• Taking dictation and minutes
• General office duties such as printing, scanning, photocopying, filing etc.
• Working both virtually as well as from our clients’ offices/homes
• Business support and / or Lifestyle management
Specific skills required
• Advanced desktop skills in Microsoft Office
• Excellent written and oral communication skills
• Maintain and manage diary and email accounts
• Confidence meeting and speaking to clients at all levels of seniority
• Impeccable time management
• Ability to multitask
• Impeccable attention to detail
• A pro-active approach and ability to think on your feet
• Ability to exercise discretion in dealing with highly confidential or sensitive matters
Specific Qualifications and experience required
• GCSE’s and A-levels
• 2 + years of PA, admin, management or accounting experience in any industry
• Driving license is a bonus but not essential
Personal characteristics and attitude
• Bright, enthusiastic and hardworking individual
• Bundles of initiative and common sense
• Ability to be resourceful
• Proactive and flexible
• Positive thinker
Benefits
• Potential to earn commission
• Paid bonuses for out of hours work
• Competitive salary.