We are looking for a highly meticulous Assistant Accountant to support our finance team on permanent basis and reporting to the Finance Controller. The successful candidate will need to be competent in double entry knowledge and should have a minimum of 1-2 years accounting/booking keeping experience, ideally with this experience being gained within a small to medium sized establishment.
The role of the Accounts Assistant will be, making use of the outsourced purchase ledger team and Access Dimension (accounting software), to be the first point of contact for suppliers and location managers- dealing with issues around financial accounts, payments and invoice processing.
Other duties will revolve around assisting the Financial Controller at month-end, basic weekly receipt reconciliation, coding central invoices for processing and acting as a backup for outsourced team.
Duties:
Accounting and book-keeping
Preparation of fixed asset register
Balance sheet reconciliation
Assist with VAT
Assist with Paye and NIC
Process employee expenses
Preparation of journals: accruals, prepayments, transfers and recharges.
Ad-hoc reports requested by Management
All aspect of purchase ledger and sales ledger.
Preparation of supplier payment runs.
Allocating payments to the correct account.
Credit Control / Chasing outstanding debt by telephone and letter.
Bank reconciliations.
Partake in Internal Audits, showing strong capabilities and identifying potential risks to the company.
Assisting the FC with month end preparations and procedures.
Purchase Ledger/ Sales Ledger
Handle supplier queries relating to payments and maintain a healthy relationship.
Maintaining a good understanding with suppliers and prioritising them in terms of sensitivity, must have good communication and inter personal skills.
Liaising with outsourced PL team on missing supplier invoices and chasing these up in order to get them processed in a timely manner for payments, ensuring that outsourced company are reconciling supplier statements on time.
Coding of invoices received by post and email.
Responsible for all Employee Expenses including checking coding and mileage are correct and receipts are present before preparing for payment.
Work with MA and FC to schedule vendor payment runs in accordance with supplier credit terms.
Cash sheet processing, daily banking and cash reconciliation, and communicating with Location managers where there might be variances between amounts banked and that recorded on cash sheets.
Weekly Sales Ledger Report preparation and liaising with location managers to sort out overdue invoices.
Analyse ageing reports for both PL and SL for reviews with FC.
Preparation of periodic excel reports on weekly/ monthly basis to management. (V lookups and Pivot Tables)
Person Specification

Good communication skills
Previous accounting experience necessary, minimum 1-2 years.
Proficiency in the use of Excel (Inter-Mediate level acceptable)
Good organisational skills
A pro-active approach