⇒ Staff Wages - Collate information from timesheets to enable payment and
ensure accurate information is passed to the Accounts Department at the
required time. Record accurately claims for SSP and SMP.
⇒ Resident Information - Send information about resident admission/discharge
to the Accounts Department to enable accounts to be processed accurately.
⇒ Invoices - Prepare invoices for authorisation by the Home Manager and
submit to Accounts for payment at the required time.
⇒ Resident Accounts - Devise a safe system for collection of fees and banking,
keeping accurate records. Ensure claims are made correctly for Social Service
payments where necessary.
⇒ Debt Collecting – It is the administrator’s responsibility to take note of any
clients who are falling behind in their payments and to initiate the debt
collecting process. If debts still remain unpaid then you should seek help from
your Home Manager, Regional Manager or Accounts Department at Head
Office.
⇒ Petty Cash - Keep accurate records of all monies spent and submit statement
for repayment.
⇒ Financial Advice - Understand the system of funding for residents and advise
and assist residents/relatives in making claims when necessary.
⇒ Files - Maintain an accurate filing system for staff records, residents financial
files and Home equipment.
⇒ References - Request references for all new employees, checking PIN where
appropriate. Ensure Contracts of Employment, Disciplinary Regulations, Job
Description and Fire Instructions are provided for all new employees.
⇒ Typing
⇒ Photocopying
⇒ Comply with Procedures and Work Instructions as documented in the Quality
Manual.
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