Position: Admin Intership
Location: Chadwell Heath
Responsibilities
Interview and Recruit New staff
Assist the Recruitment Coordinator with arranging interviews, ensuring that rooms are booked and diaries are up to date
Respond to unsuccessful applications with the assistance of the Recruitment Coordinator
Help with the advertising of vacancies on job boards
With the help of the Recruitment Coordinator ensure the smooth running of the Applicant Tracking System, making sure it is kept up to date
Assist in reviewing and pre-selecting applicants
Benefit Administration
Help Human Resources Officers with the setup of weekly, yearly wellbeing events
Update new joiner data on the benefits portal on a weekly basis
Organise new joiner pension meetings*
Manage the administration process for joiners and leavers
Ensure former employee files are archived on an annual basis
Maintaining offer packs, ensuring hard copy forms are printed and available for adding to offer letters
Ensure accurate data is stored in the online absence system
Update Human Resources Database and online absence tracking system with contract extension data
Assist with the filing of background data and follow up with employees when information is missing
Assist with the processing of invoices related to background checks, recruitment and training
Assist with booking rooms and arranging materials and refreshments for internal training
Reporting
Upcoming leavers are flagged to the Human Resources Officers, checking with the Recruitment Coordinator on whether teams are currently actively recruiting for the replacement of existing interns, assisting with producing the relevant extension to contract paperwork
accurately tracked in the database
Assisting with fortnightly and quarterly sickness reporting
Skills/ knowledge/ experience:
Organisational and administrative skills
Attention to detail
Strong communication and written skills
Computer literate
Confident, proactive approach
Ability to exercise discretion and a high level of initiative.