Position: Activities and Volunteer Co-coordinator
Responsible to: Centre Manager
Hours of Work: 28 hours Monday to Friday
Accountable to: TOPWA Management Committee
Purpose of the Post
• To work under the direction of the Centre Manager to develop and run imaginative and creative activities that are safe, enjoyable and that promote well-being, independence and involvement of the people we serve.
• To manage volunteer recruitment.
• To adopt a person-centred ethos and have a desire to make a difference to the lives of older people attending the centre.
• To assist other centre staff to achieve the charity’s aims
• To be responsible for the well-being of members and for settling in new members until they feel confident.
• May occasionally need to provide practical assistance for older people within the Centre
[NB Centre users are all independent and self- managing, but occasional assistance with personal care may be required]
Main Duties
• To work with other staff members and volunteers in order to provide activities contributing to a social centre that meet the needs of older people.
• To recruit volunteers, interview, induct and match them with appropriate roles. To complete any necessary paperwork associated with this task. To maintain a Rota system for in-house volunteer roles.
• To develop and organise programs of social activities to attract members and potential members.
• To complete thorough risk assessments for all centre based activities and external trips.
• To produce a monthly members newsletter
• To motivate members to join in activities.
• To ensure the well-being of all members and be responsible for settling new members into the centre environment until such times they feel confident.
• To prepare rooms for the activities and ensure that these are left in good order at the end of the day.
• To run activities, to arrange outings and to recruit and train volunteers to help in running activities and outings.
• To assist the manager in planning special events such as coffee mornings, open days, special events/lunches, volunteers parties.
• To give supervision and support to the volunteers who are assisting in the running of activities.
• To undertake such administration tasks as is necessary to the post.
• To prepare monitoring and other reports required by the manager, trustees and funders as and when necessary.
• Maintain full and accurate records of activities using relevant documents, in order to monitor, record and evaluate individual and group participation and success.
• To attend supervision and appraisal sessions as required.
• To attend training courses as required to meet identified needs.
• To attend meetings as required.
• To be responsible for promoting Elleray Hall services, such as distributing publicity materials
to libraries, GPs, sheltered housing, etc.
• To work with and enthuse older people and to participate in centre activities.
• To assist other staff in the day-to-day running of the Centre.
• Comply in all respects with the Charity’s Policies and Procedures as detailed in the Staff
Handbook.
• To be actively involved in applying to funders for grants to cover the Activities Organiser’s salary, administrative costs and the subsidies for activities.
• To liaise when required with other Council Departments, Statutory Bodies, Voluntary Organisations, outside Agencies and local businesses
• To undertake any other duties as may be deemed appropriate by the Centre Manager.