We are a small boutique hotel looking for a full time accounts assistant to join our team. Some experience in accounts is preferable however not a necessity as the ability and willingness to learn is more important so we are willing to take on someone who has the right attitude.
Key Responsibilities:
• Assisting to successfully draw up budget plan for the financial year.
• Preparing/maintaining revenue and expenditure forecast on a weekly basis:
- Presenting a forecast spreadsheet, projecting the revenue, expenditure, Manning costs and profit/loss for the business for the forthcoming quarter month.
- Using forecast to control the expenditure of the business; ensuring the cost percentage is relevant to the budget.
• Preparing monthly cash flow for the business.
• Cash banking:
- Counting cash takings and checking against cash report on a daily basis.
- Reconciling petty cash vouchers on a weekly basis.
• Checking the PDQ receipts against income report:
- Ensuring any discrepancies are sought and corrected immediately on a daily basis.
• Supplier invoices:
- Checking supplier invoices against purchase order number before sending to accounts management team to upload on to Focal Point.
- Proofing all invoices on aged creditors list before approval for payment.
• Using Infor Starlight Front Office:
- Updating income report daily.
- Checking invoice folios for outstanding invoices, chasing client for payment.
• Payroll - Using Fourth Hospitality People System:
- Extracting employee hours, holidays and sick-day information and entering data onto Excel which is then passed on to process by the Payroll Manager.
- Completing pension spreadsheet, ensuring eligible staff have the correct pension deductions and contributions from the company.
• Assisting management team in preparing monthly P and L accounts:
- Sending all completed month-end reports.
• Checking through nominal activities for the P and L accounts, ready for final draft:
- Proofing all invoices; checking they are coded to the correct nominal codes.
Key Requirements:
• You must have excellent attention to detail and be able to work to tight deadlines
• experience working in a busy environment
• Excellent communications skills
• Strong organisational skills
• Confident user of Microsoft Office and IT. Basic knowledge of Xero software is ideal
• experience in the hotel industry is ideal
Salary: Competitive.