Office manager wanted in corporate events sector
Office Manager
Needed to start ASAP
Job Description
As a vibrant small company experiencing rapid growth, Young Guns Ltd. is seeking an office manager that will implement & run efficient procedures and systems to support a busy team. This is a crucial role, which will have a visible impact on the success of the company. We are looking for a candidate who is exceptionally organised, thorough & efficient. You will need to have a very positive attitude, initiative and the ability to liaise with clients and Young Guns artists & suppliers. The role comprises of the following:
Systems:
- Control over new internal database and responsible for ensuring that Young Guns team keeps database up to date (includes calendar of events, client & supplier contacts, sales enquiries etc.)
- Set up efficient filing systems & procedures in the office
- Take initiative to set up new systems where it is clear that improvements can be made
Event organisation:
- Check availability of musicians for events
- Forward client enquiries to members of the team
- Assistance in events logistics
- Contracts for musicians & clients
- Completion of client & musician event booking forms (requires attention to detail)
- Liaising with clients
- Update events on board
- Event follow-up (client follow-up post-event)
Office administration:
- Mail distribution & stationary ordering
- Taking & forwarding telephone messages
Finance:
- Matching up all finance paperwork and efficient filing system
- Keep a record of payments
- Pay cheques into the bank
- Ensuring rest of team have followed correct finance process
- Raising invoices & chasing debtors
- Update sales report, marketing spreadsheet & finance spreadsheet
Website:
- Writing up musician details & forwarding to website designer (so that artist information can be uploaded onto the website
- Liaising with designer (designing artwork for new bands)
Reporting:
- Complete & circulate status reports & contact reports from meetings
- Email newsletters (liaising with designer & assisting with content & design
Contact Info: sara@younggunsuk.com, 02077336253
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