Secretary Legal Team GBP17.5 20.5k
Regulatory body wihtin the medical profession requires some Secretaries to provide high quality secretarial and administrative support to the in-house lawyers.
Main responsibilities of the job
Audio/copy typing and preparation of letters, memoranda and legal documentation.
Creating and maintaining standard network documents and ensuring that computer files and directories are effectively organised.
Answering and making telephone calls, taking clear, accurate messages, announcing callers, and dealing with inquiries personally where appropriate.
Managing the electronic diary systems, as required.
Managing the in-tray and e-mail inbox of the lawyers in their absence, if required, forwarding or drawing attention to urgent items to other members in the team or senior colleagues as appropriate.
Assisting with preparations for internal and external meetings, including booking rooms, drafting routine letters, making travel arrangements, arranging or preparing refreshments, and liaising with reception and other office staff.
Establishing and maintaining appropriate office systems and procedures, including an effective bring-back system.
Drafting routine letters and memoranda as required.
Obtaining files and filing papers away, as requested, and maintaining a file tracking database.
Key Skills
The Secretary must have excellent knowledge of Word. Experience of e-mail, electronic diaries, PowerPoint and Excel would also be an advantage.
It is essential that the applicant has excellent audio and copy typing skills, and can type at a minimum speed of 50 wpm, accurately with excellent attention to detail.
Based in a legal environment, the applicant should be at ease when dealing with legal, medical and other technical terms.
The Secretary must have the ability to understand the work of the Team in order to deal with the work and with general enquiries in a logical and sensible way.
The candidate must have a willingness to learn, and to continue to develop and refine secretarial, communication and other technical skills relating to this post.
The Secretary's work will include liaison with a wide range of people including lawyers, doctors, colleagues and the public, it is therefore essential that he or she has excellent interpersonal skills. This must include the ability to deal effectively with a variety of enquiries, both on the telephone and face to face.
The Secretary will, both through the written work and liaison with other organisations and individuals on the telephone, be dealing with information that is highly confidential and sensitive. Maintenance of confidentiality at all times is essential.
Commitment to high customer service standards will be important.
The Secretary must have excellent organisational and time management skills. He or she must be able to produce a steady output of high quality work.
Due to the wide variety of work within the Section it is essential that the postholder is able to handle a number of different tasks whilst maintaining a high degree of accuracy and attention to detail. The Secretary will be expected to make a major contribution to the efficient management of the Section's work. It is therefore important that the Secretary is able effectively to set priorities for the work to be done and to use his or her initiative, as required.
The Secretary will be required to produce some standard or straightforward documents. An ability to communicate concisely and accurately in writing will therefore be important.
Please note that only successful candidates will be contacted
Contact Info: simong@triconsulting.net
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